Ways to Lower Backup Costs for Remote and Hybrid Workers

Traditional offices are becoming outmoded as remote work grows increasingly common and employees demand more flexibility. According to Slack’s Future-Forum Pulse Report, 58% of Americans work remotely or in hybrid arrangements, highlighting the need for businesses to adapt to a hybrid model that fosters efficiency and collaboration wherever it occurs.

What does the transition to the new hybrid work paradigm mean for organisations and IT teams?

A Distributed Workforce’s 4 Impacts on Office Security

Office endpoints are reduced

Less endpoints are physically present in the conventional office space as more people work remotely. Many employees may in fact never set foot in an office.

Numerous faraway places

Employees that are part of a distributed workforce may do their job from a range of places, such as their home, place of employment, or the field. New security precautions that apply to all of these sites are required as a result of this increased flexibility.

Increased use of VPN

More workers in a scattered workforce might be using virtual private networks (VPNs) to connect to company networks and conduct secure remote work. Businesses must make sure VPNs are securely configured and protected.

Additional safety worries

Additional security issues may arise from a dispersed workforce. To lower the risk of cyber assaults and data breaches, businesses will need to address concerns like device security and data access for remote workers.

Also Read: How Long Does a Laptop Last? Top Signs You Need a New Laptop

Traditional backup is frequently no longer feasible or not a good fit for many organisations as a result of these IT difficulties

It is essential to have backup flexibility in the hybrid workplace of today. Employees want their data to be backed up and easily retrievable as they go from working on-site to working from home. Traditional on-premises backup solutions, however, can be expensive and complex, necessitating extra gear, upkeep, and labour expenditures.

We have put together some advice that will help you save money while still maintaining dependable data backup and recovery to assist you in adjusting your backup approach to a hybrid workforce.

  1. Utilize a cloud-first backup solution

IT professionals have the freedom to restore data from any situation, even a cyberattack or an unintentional loss, thanks to cloud-based backup solutions. Cloud-first models are infrastructure-free, easily scalable, and offer seamless backups over many networks without the need for a VPN, in contrast to on-premises backup systems.

Contrarily, on-premises systems rely on hardware for local backups, and if local devices are destroyed during a natural catastrophe, this could result in catastrophic data loss. This danger is removed with cloud backup, which also guarantees that crucial data can be recovered swiftly in the event of an outage, cutting down on expensive downtime.

For the fastest recovery time, on-premises backup solutions require upkeep and eventual updates. Because of their reliance on hardware, businesses must manage the costs of backup gear, keep an eye on their systems, and buy new hardware to be compliant and current.

In contrast, cloud backup allays these worries because it does away with the requirement for expensive hardware upkeep and upgrades. Organisations may fully automate their backup strategy using cloud backup, manage backups remotely, and select the storage options that best meet their unique requirements. Cloud backup offers the utmost flexibility in managing data backup and recovery, whether local-only or cloud-only storage is used.

  • Use file and folder for most laptops and workstations

Which backup type to employ for various systems is a frequent query when it comes to backup solutions. If crucial systems are affected and a prompt restoration is necessary, image backup provides a complete disaster recovery solution. However, file and folder backup is a more effective method of backing up and retrieving data for backing up a single laptop or workstation.

For laptops and workstations, image-only backup assumes responsibility for the OS and programmes in addition to the critical business data. Although vital business data on end-user endpoints often only makes up a small fraction of the total storage utilised, most of the storage consumed by applications and operating systems may require unduly high prices.

In one scenario, only 3% of the device’s data was backed up and restored using file and folder backup because the other 97% wasn’t necessary for a full recovery. Less data is stored in cloud storage when laptops and workstations use this kind of backup solution, and data restoration is quicker.

A full image backup is still the better choice, despite the longer setup and backup times needed, for complex endpoints with sophisticated application setup and crucial business data.

  • Combine backup with your RMM to speed up processes and automate labor

Effective backup plans continue to be the first line of defense for any company looking to retain dependability if the danger of data security attacks exists. Employees now need data protection even while moving from remote workspaces to home offices or on-site workplaces due to the emergence of hybrid workflows. Security of data is more important than ever.

By integrating your backup solution with your remote monitoring and management (RMM) or endpoint management system, you may reduce the risks of human error in your backup strategy. This increases the efficiency of the backup solution by allowing you to automate backups and give visibility.

By integrating your backup with your remote monitoring and management (RMM) Software, you can conveniently manage backups and other IT operations duties from a single dashboard. Additionally, if your RMM system offers thorough self-service capabilities, end users may complete basic operations like file restoration on their own, saving time and lowering the need to submit support tickets to your IT department.

Also Read: Best Practices for Safe Links Policies

End Note

More and more businesses are implementing remote and hybrid work models as the world becomes more connected. Although these methods have numerous advantages, they may also raise the expense of data management backups. Fortunately, there are several ways to save these expenditures without compromising on security.

Implementing a data backup strategy that only backs up crucial data is crucial. Although hybrid and remote workers may save data on several devices, not all of it may be vital to the company. Prioritizing backup requirements helps lower storage and backup expenses.

Instead of depending on costly physical infrastructure, businesses may make use of cloud-based data backup and recovery solutions. Cloud services can simply be scaled up or down depending on how much data must be backed up, which can save a lot of money.

Compression and data deduplication methods can also assist in reducing backup expenses. By eliminating redundant data, these technologies lower the quantity of data that needs to be backed up. As a result, the backup procedure is quicker and uses fewer resources.

Additionally, educating remote and hybrid workers on the best practices for data backup helps reduce human error, which can result in data loss and higher backup expenses. This entails instructing staff members on how to store data in the cloud and offering advice on how to manage data across various devices.

Companies may maintain safe and dependable backup and recovery systems while cutting expenses by implementing these strategies. By doing so, remote and hybrid workers can improve business continuity and provide high-quality work without going over budget for expensive backup solutions.

Another Thoughtful Read: What is Artificial Intelligence: Its Uses and Career Opportunities

Author Bio

Fazal Hussain is a digital marketer working in the field since 2015. He has worked in different niches of digital marketing, be it SEO, social media marketing, email marketing, PPC, or content marketing. He loves writing about industry trends in technology and entrepreneurship, evaluating them from the different perspectives of industry leaders in the niches. In his leisure time, he loves to hang out with friends, watch movies, and explore new places.


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